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Redeemer Ministry Handbook

 

 

Ministry

Description Handbook

 In Christ, for the Church, and the World

 Redeemer Lutheran Church

Interlochen, Michigan

 October 2012

About this book

This purpose of this book is to help you find your place in the body of Christ at Redeemer Lutheran Church, and to facilitate our continuing spiritual growth as a congregation. We each use and share our talents and gifts, loving and serving one another and the community, just as Christ loved us. Volunteer opportunities provide personal enjoyment and fellowship while doing the Lord’s work.

Please review the descriptions of opportunities to work for His kingdom. Hopefully it will answer many of your questions: What exactly will I be doing? How much time will it take? Will I be committing forever? Am I qualified? Is it worthwhile? The Board of Stewardship and various leaders of boards and groups can answer any additional questions you have.

As the Board of Stewardship began our work in 2012, we read Romans 12. This chapter of God’s Word stuck us as a picture of the beautiful, loving, giving and compassionate congregation we have at Redeemer. May He continue to bless us, and our community, with this loving spirit!

Romans 12

A Living Sacrifice

12  I appeal to you therefore, brothers, by the mercies of God, to present your bodies as a living sacrifice, holy and acceptable to God, which is your spiritual worship.

Do not be conformed to this world, but be transformed by the renewal of your mind, that by testing you may discern what is the will of God, what is good and acceptable and perfect.

 Gifts of Grace

For by the grace given to me I say to everyone among you not to think of himself more highly than he ought to think, but to think with sober judgment, each according to the measure of faith that God has assigned. For as in one body we have many members, and the members do not all have the same function, so we, though many, are one body in Christ, and individually members one of another.

Having gifts that differ according to the grace given to us, let us use them:

  • if prophecy, in proportion to our faith;
  • if service, in our serving;
  • the one who teaches, in his teaching;
  • the one who exhorts, in his exhortation;
  • the one who contributes, in generosity;
  • the one who leads, with zeal;
  • the one who does acts of mercy, with cheerfulness.

 Marks of the True Christian

Let love be genuine. Abhor what is evil; hold fast to what is good. 10  Love one another with brotherly affection. Out do one another in showing honor. 11 Do not be slothful in zeal, be fervent in spirit, serve the Lord. 12  Rejoice in hope, be patient in tribulation, be constant in prayer. 13  Contribute to the needs of the saints and seek to show hospitality. 14  Bless those who persecute you; bless and do not curse them. 15  Rejoice with those who rejoice, weep with those who weep. 16  Live in harmony with one another. Do not be haughty, but associate with the lowly. Never be wise in your own sight. 17  Repay no one evil for evil, but give thought to do what is honorable in the sight of all. 18 If possible, so far as it depends on you, live peaceably with all. 19 Beloved, never avenge yourselves, but leave it to the wrath of God, for it is written, “Vengeance is mine, I will repay, says the Lord.” 20 To the contrary, “if your enemy is hungry, feed him; if he is thirsty, give him something to drink; for by so doing you will heap burning coals on his head.” 21 Do not be overcome by evil, but overcome evil with good.

Information contained in this directory is based on the Bylaws of Redeemer Lutheran Church and input from the boards and committees. The Board of Stewardship will be responsible to update this document annually and to make sure that any bylaw changes are reflected.

 

October 2012

Table of Contents

Church Council and Executive Committee (Congregation Officers) …………….       6      

Chairman ………………………………………………………………………………………………………………………….                         7

Vice-Chairman …………………………………………………………………………………………………………………..                          8

Secretary …………………………………………………………………………………………………………………………….                            9

Treasurer …………………………………………………………………………………………………………………………….                          10

Financial Secretary ………………………………………………………………………………………………………….     12

ADMINISTRATIVE BOARDS

Board of Elders……………………………………………………………………………………………………………………                        13

Acolyte Coordinator

Church Nursery Assistant

Director of Music and Organists

Flower Chart Coordinator

Head Usher

Katherine Guild (see Societies & Organizations)

Office Personnel

Pastoral Vacancies – Call Committee

Prayer Chain

Board of Christian Care……………………………………………………………………………………………………….                    16

Food Pantry Ministry

Lutheran World Relief Coordinator

Recorded Media Ministry Coordinator (Outreach & Trustees?)

Refreshment Coordinator

Right to Life

Stephen Ministry Leaders

Board of Education …………………………………………………………………………………………………………….                      18

Church Librarian

Cradle Roll Director

Secret Angel Coordinator

Sunday School Superintendent and Teachers

Vacation Bible School Coordinator

Board of Fellowship …………………………………………………………………………………………………………….                     20

Crop Club

Kitchen Coordinator

Board of Finance ………………………………………………………………………………………………………………..                       21

Board of Outreach …………………………………………………………………………………………………………….                        22

Greeter Coordinator

Traverse Bay Mission Council Representative

Visitor Letter Coordinator

Board of Stewardship ………………………………………………………………………………………………………                       24

Lutheran Church Extension Fund Representative

Thrivent Coordinator

Board of Trustees …………………………………………………………………………………………………………….                         26

Adopt-a-Highway                                                                                                         Congregation Historian

Sound and Video Technology

Board of Youth …………………………………………………………………………………………………………………                          28

STANDING COMMITTEES

Budget Committee …………………………………………………………………………………………………………..                         29

Executive Committee

Financial Review Committee

Kitchen Committee

Music Committee ……………………………………………………………………………………………………………..                         30

Nominating Committee

Personnel Committee……………………………………………………………………………………………………….                       31

Planning Committee

 SOCIETIES AND ORGANIZATIONS

Katherine Guild ………………………………………………………………………………………………………………..                         32

Altar Guild

Sewing/Banner Committee

ADDITIONAL INFORMATION RELATED TO SERVICE IN THE CHURCH

Additional Information for Administrative Boards …………………………………………       33

Terms of Office for Elected and Appointed Positions ………………………………………      34

Legal Liability of Volunteer Office Holders………………………………………………………       35

Provide with updated org chart and list of current members who are in these positions.

Church Council

The Church Council shall consist of the five Congregation Officers (Section 3.0) the Chairman of each of the Congregation Boards (Section 5.1), the Pastor(s), the DCE, and the Administrative Coordinator. Each member of the Church Council or his designated representative will have one vote. The Pastor(s), the DCE, and the Administrative Coordinator shall serve as non-voting advisory members.

The Church Council shall:

  • Meet at least monthly to review reports from the Congregation Boards and to conduct the business of the congregation.
  • Prepare agendas, reports, and resolutions for presentation to the Voters Assembly.
  • Annually prepare and recommend a congregational budget for presentation to the Voters Assembly.
  • Facilitate the implementation of the congregation’s purpose as stated in Article II of the Constitution.
  • Authorize expenditures in excess of budgeted categories. Such authorizations will be reported at the next Voters Assembly Meeting.
  • Have the authority to remove any officer or board chairman subject to final approval of the Voters’ Assembly for any of the following reasons: persistent adherence to false doctrine, scandalous life, and inability to perform their official duties or willful neglect of them. (ARTICLE VI-E of the Constitution).

Executive Committee (Congregation Officers)

Chairman

Vice-Chairman

Secretary

Treasurer

Financial Secretary

 

Chairman

Goal of Position:   To serve as the primary elected lay leader of the congregation, to help plan and implement programs to grow Christ’s church on earth.

Job Description:

  • Preside over all meetings of the Church Council and the Voters Assembly;
  • Recommend to Church Council the appointment of voting members to fill vacant elected positions as they might arise;
  • Appoint individuals to serve on various standing and ad hoc committees as necessary;
  • Supervise the establishment of new committees and the appointment of their members;
  • Be an ex-officio member of all boards and committees of the congregation, unless an official role is specified in the Bylaws;
  • Periodically review the activity of each board and committee to assure that the agenda of the congregation is being fulfilled, and evaluate the performance of the boards and committees as directed by the Church Council;
  • Carefully uphold the proper functioning of the congregation according to its Constitution and Bylaws.

Time Required: Church Council meets at 6:30 p.m. on the third Tuesday of each month. Voter’s Assembly meets quarterly in February, May, September and December, usually on Sunday following worship.   The time required for other duties varies, but can be estimated at 10 hours a month.

 Length of Commitment: The five Congregation Officers shall each be elected to a term of two years for a maximum of three consecutive terms. In the event that a replacement for an office holder of three consecutive terms cannot be found, the term limit restriction may be rescinded by the recommendation of the Church Council and the approval of the Voters’ Assembly during the annual election of officers, board, and committee members. Elections take place at the December Voter’s Assembly meeting and term is January 1 through December 31. Installation of officers will be held during worship on the first Sunday in January.

 Qualifications or Special Skills: A voting member of the congregation, spiritual maturity, dependability, leadership skills and experience, ability to delegate responsibility and to work with others, general knowledge of Roberts’ Rules of Order, ability to run a meeting, and prior service in the Church.

 Benefits to the Volunteer: Personal growth in leadership skills, spiritual growth, the joy of helping to grow Christ’s church, and making new friends in Christ.

 

Vice Chairman

Goal of Position:   To help plan and implement programs to grow Christ’s church on earth, while serving as backup to the Chairman.

Job Description:

  • Preside over all meetings of the Church Council and the Voters Assembly, when the Chairman is absent.
  • Serve as parliamentarian for the Church Council and Voters Assembly, except when presiding over meetings in the absence of the Chairman. The Vice-Chairman shall appoint a parliamentarian in such occasions.
  • Be the representative of the Chairman to various meetings/events and provide leadership for ad hoc committees and projects as directed by the Chairman.
  • Serve as chairman of the Personnel Committee.
  • Serve as chairman of the Planning Committee.
  • Serve as chairman of the Nominating Committee.
  • Succeed the Chairman if he is no longer able to serve.

Time Required: Church Council meets at 6:30 p.m. on the third Tuesday of each month. Voter’s Assembly meets quarterly in February, May, September and December, usually on Sunday following worship.   The time required for other duties varies, but can be estimated at 5 hours a month.

 Length of Commitment: The five Congregation Officers shall each be elected to a term of two years for a maximum of three consecutive terms. In the event that a replacement for an office holder of three consecutive terms cannot be found, the term limit restriction may be rescinded by the recommendation of the Church Council and the approval of the Voters’ Assembly during the annual election of officers, board, and committee members.  Elections take place at the December Voter’s Assembly meeting and term is January 1 through December 31. Installation will be held during worship on the first Sunday in January.

 Qualifications or Special Skills: A voting member of the congregation, spiritual maturity, dependability, leadership skills and experience, ability to delegate responsibility and to work with others, history of service in the church, general knowledge of Roberts’ Rules of Order, ability to run a meeting.

 Benefits to the Volunteer: Personal growth in leadership skills, ability to influence improvement in the way our church operates, spiritual growth, the joy of helping to grow Christ’s church, and making new friends in Christ.

 

Secretary

Goal of Position:   To assist the congregation in growing Christ’s church by recording and making available minutes and information from meetings of the Executive Committee, Council, and Voters Assembly.

Job Description:

  • Carefully record and preserve printed minutes of all Church Council and Voters Assembly meetings.
  • Conduct correspondence on behalf of the Church Council and Voters Assembly.
  • Keep an accurate list of the voting members of the congregation.
  • Assist in the preservation of all important documents of the congregation in coordination with the Board of Trustees.
  • Keep an official up-to-date edition of the Constitution and Bylaws, which shall be present at every meeting of the Voters Assembly, along with copies for members desiring one.
  • Keep an updated record of financial account signature cards, and assist in making necessary changes during the changing of officers.

Time Required: Church Council meets at 6:30 p.m. on the third Tuesday of each month. Voter’s Assembly meets quarterly in February, May, September and December, usually on Sunday following worship.   The time required for other duties varies, but can be estimated at 5 hours a month.

 Length of Commitment: The five Congregation Officers shall each be elected to a term of two years for a maximum of three consecutive terms. In the event that a replacement for an office holder of three consecutive terms cannot be found, the term limit restriction may be rescinded by the recommendation of the Church Council and the approval of the Voters’ Assembly during the annual election of officers, board, and committee members.  Elections take place at the December Voter’s Assembly meeting and term is January 1 through December 31. Installation will be held during worship on the first Sunday in January.

 Qualifications or Special Skills: A voting member of the congregation, basic clerical skills including word processing, good organization and communication skills.

 Benefits to the Volunteer: Personal growth in administrative skills, spiritual growth, the joy of helping to grow Christ’s church, and making new friends in Christ.

 

Treasurer

Goal of Position:   To assist the congregation in growing Christ’s church by maintaining accurate record of congregational receipts, disbursements, budgeted and actual expenditures according to proper accounting procedures; provide good Christian stewardship of the church’s funds to better enable the church to do ministry.

Job Description:

  • Accurately account for all the financial disbursements of the congregation, and maintain accurate fund balances.
  • Make disbursements of monies which have been properly authorized by the congregation.
  • Prepare a printed Treasurer’s Report for the monthly meetings of the Church Council and the regular meetings of the Voters Assembly. The report shall include a fund balance statement, an expenditure comparison to budget, a reconciliation to the Financial Secretary’s Report, and a transaction summary.
  • Accurately preserve all financial records of the congregation and submit them for review as requested.
  • Serve as convener of an annual Budget Committee.
  • Secure necessary assistance for the performance of tasks through the appointment of Assistant Treasurers as needed.

Specific tasks include:

  • Semi-monthly payroll: preparation of payroll checks, taxes, and forms to be in compliance with IRS regulations and church human resource policies and reporting requirements.
  • Cash reconciliation of income to financial secretary’s monthly income report then posting to general ledger.
  • Cash reconciliation of disbursements to financial administrator’s check payments and treasurer’s payroll payments.
  • Record other financial activities.
  • Complete the bank reconciliations.
  • Review and reconcile financial report data through preparation of reliable financial statements and worksheets.
  • Download each financial statement to Excel; format and save in monthly financial folder.
  • Create an email to Redeemer council members and attach Excel files of the five monthly reports.
  • The financial reports are presented to and discussed with church council members at the monthly meeting.
  • Prepare and email detailed account activities for council members as scheduled or requested.

 Time Required: Church Council meets at 6:30 p.m. on the third Tuesday of each month. Voter’s Assembly meets quarterly in February, May, September and December, usually on Sunday following worship.   The time required for other duties varies, but can be estimated at 5 hours a month.

 Length of Commitment: The five Congregation Officers shall each be elected to a term of two years for a maximum of three consecutive terms. In the event that a replacement for an office holder of three consecutive terms cannot be found, the term limit restriction may be rescinded by the recommendation of the Church Council and the approval of the Voters’ Assembly during the annual election of officers, board, and committee members.  Elections take place at the December Voter’s Assembly meeting and term is January 1 through December 31. Installation will be held during worship on the first Sunday in January.

 Qualifications or Special Skills: A voting member of the congregation, confidentiality, accuracy, and knowledge of accounting procedures, experience with Quickbooks and Excel.

 Benefits to the Volunteer: Personal growth in accounting skills, spiritual growth, the joy of helping to grow Christ’s church, and making new friends in Christ.

 

Financial Secretary

Goal of Position: To assist the congregation in growing Christ’s church by maintaining accurate record of member contributions; provide good Christian stewardship of the church’s funds to better enable the church to do ministry.

Job Description:

  • Serve as Chairman of the Board of Finance and provide oversight responsibility to this board.
  • Annually provide all books for review, and report of such review to the congregation.
  • Submit a printed report at each Church Council and Voters Assembly Meeting. The report should indicate receipts by month and year-to-date, classified by source and distribution by fund.
  • Immediately notify the Treasurer and Church Council of all discrepancies regarding deposits.
  • Accurately preserve all financial records of the congregation and submit them for review as requested.
  • These congregational officers shall represent the congregation in all legal matters and sign official documents as directed by the Voters Assembly.

Time Required: Church Council meets at 6:30 p.m. on the third Tuesday of each month. Voter’s Assembly meets quarterly in February, May, September and December, usually on Sunday following worship.   The time required for other duties varies, but can be estimated at 10 hours a month.

 Length of Commitment: The five Congregation Officers shall each be elected to a term of two years for a maximum of three consecutive terms. In the event that a replacement for an office holder of three consecutive terms cannot be found, the term limit restriction may be rescinded by the recommendation of the Church Council and the approval of the Voters’ Assembly during the annual election of officers, board, and committee members.  Elections take place at the December Voter’s Assembly meeting and term is January 1 through December 31. Installation will be held during worship on the first Sunday in January.

 Qualifications or Special Skills: A voting member of the congregation, fluent arithmetic, financial background, organization, and experience with Excel and other computer programs.

Benefits to the Volunteer: Personal growth in financial skills, spiritual growth, the joy of helping to grow Christ’s church, and making new friends in Christ.  Well best suited for a volunteer who wants to do God’s work, but does not possess the skills or drive to do more “people-oriented” ministries. Second to the Holy Spirit, the contributions and finances of a congregation fuel its ability to keep its doors open and expand ministries to the community – making the financial secretary an important and fulfilling job.

 

The Board of Elders

At least 5 men – one serves as Chair

 Goal of Position:   To assist the pastors in promoting the spiritual welfare of all members of the congregation, handle all matters pertaining to the public worship of the congregation, and to provide for the care of the pastors.

Job Description:

  • Be responsible for all matters pertaining to baptized and communicant membership status in the congregation.
  • Personally contact the members of the congregation in a systematic fashion to encourage regular attendance at worship services and Holy Communion, as well as to promote the general spiritual development of each member of the congregation.
  • Identify and visit inactive members in an effort to restore them to active participation in the life of the congregation and seek ways to prevent future inactivity.
  • Assist the Pastors by visiting the hospitalized and shut-in members.
  • Assure the accurate recording and preservation of all records of Official Sacred Acts and Baptized/Communicant Membership.
  • Advise the Church Council monthly and the Voters Assembly at its regular meetings regarding membership status changes so that these changes may be ratified. The status of continually inactive members will be reviewed annually, and those who have excluded themselves by their prolonged inactivity, will be removed from membership in the congregation.
  • Ensure that the worship services of the congregation are conducted in accordance with Article IX of the Constitution. Consequently, the Board shall examine and evaluate all worship forms used by the congregation.
  • Assist the Pastors in the administration of the Sacraments and the orderly conduct of the public worship services. Furthermore, the Board will provide support to the Altar Guild as needed.
  • The Board will assist the Head Usher in the training of the various usher teams.
  • Provide any assistance as needed to the Acolyte Coordinator.
  • Make recommendations to the Church Council regarding the hiring/appointment and supervision of a Church Nursery Assistant as needed by the congregation.
  • Make recommendations to the Church Council regarding the staffing, supervision, performance, and compensation of the positions of Director of Music and Church Organists.
  • Make recommendations to the Church Council regarding the hiring and supervision of the Church Office personnel, (Secretary, Administrative Coordinator); so that efficient functioning of the Church Office is maintained.
  • Encourage the Pastors in their work by word, prayer, and action. Therefore, the Board shall express concern for the spiritual, mental, and physical welfare of the Pastors by annually reviewing compensation, housing, vacations, days off, continuing education, and making appropriate recommendations to Church Council .
  • Provide leadership in problems involving the Pastors, especially if a pastor is teaching a false doctrine, living a scandalous life, willfully neglecting the duties of his office, or if he becomes unable to perform such duties.  In such cases the Board shall discuss this matter first with the Pastor, and then, if necessary, with the Circuit Counselor and the District President before taking formal action.
  • Serve as the Call Committee when a vacancy in the pastoral office occurs. Consequently, the Board shall provide leadership in all matters pertaining to the calling of a new pastor.
  • Secure such pastoral services for the congregation as needed when the Office of Pastor is vacant, or when temporary services are required. No pastor shall be selected for such services, however, who does not qualify for the pastoral office in a congregation of The Lutheran Church-Missouri Synod. Other Lutheran Church-Missouri Synod laymen may on a temporary basis, lead worship services when no pastor is available for such purpose.
  • Assist the Pastors and the DCE in administering a Christian Doctrine education program, using both the Bible and Luther’s Small Catechism, to prepare youth and adults for communicant membership and Christian life.
  • Work with the Administrative Coordinator and/or Church Office Secretary to assure that the congregation is informed of the work of the Lutheran Church-Missouri Synod on the District and Synodical levels, especially through the distribution of official periodicals.
  • Monitor the activities of all organizations associated with the congregation, including fund raising.
  • Develop and maintain guidelines for the Scholarship Fund. In accordance with those guidelines, serve as trustees of the Scholarship Fund by managing the distribution of funds to individuals within Redeemer Congregation who have been accepted to a LCMS college, university or seminary for training in church work.

Time Required: Church Council meets at 6:30 p.m. on the third Tuesday of each month. Voter’s Assembly meets quarterly in February, May, September and December, usually on Sunday following worship.   Board of Elders meets monthly or more as needed. The time required for other duties varies, but can be estimated at 10 hours a month.

 Length of Commitment: Three-year term. Board shall stagger the terms of its members so that approximately one-third of the board members continue to serve their term when the other positions are up for election.   Elections will take place during the December meeting of the Voters’ Assembly. Nominees for Elders will only come from the Nominating Committee after consultation with the Board of Elders, not from the floor. All elections will be by ballot, and individuals will be elected by plurality. Installation will be held during worship on the first Sunday in January.

 Qualifications or Special Skills: At least five male voting members, who are examples of a dedicated Christian life.   Desirable gifts and abilities include spiritual maturity, shepherding, dependability, leadership skills and experience.

 Benefits to the Volunteer: Personal growth in leadership skills, spiritual growth, the joy of helping to grow Christ’s church, and making new friends in Christ.

Special Positions Appointed by Board of Elders:

Annually appoint and supervise the Head Usher.

 Annually appoint an Adult Coordinator of the acolytes. A Youth Coordinator of the acolytes will be elected from the acolytes.

 

 

 Board of Christian Care

At least 3 voting members

Goal of Position: The Board of Christian Care is to promote caring help to all in our congregation, community, and world, especially those who have special physical and emotional needs.

Job Description:

  • Promote and support the Stephen Series within the congregation and community.
  • Maintain a Food Pantry to assist those in need of food. Assist those with emergency needs of food, health, and shelter. The Board will seek to coordinate its efforts with other community agencies and services.
  • Promote ministry to those with special physical needs: the elderly, the disabled, and the handicapped. Therefore, the Board will coordinate efforts to transport all those who need rides to worship services, congregation events, and other needs.
  • Plan, promote, and conduct a program of ministry to those who are shut-in (nursing homes, private homes, mental health facilities, group homes, jails, etc.). Cooperate with the efforts of The Lutheran Church-Missouri Synod to care for the needs of others, especially through Lutheran World Relief (LWR) and the Lutheran Immigration Service.
  • Coordinate the congregation’s caring ministry to those who are away at college or in the Armed Forces.
  • Plan, promote and coordinate and/or facilitate educational opportunities for those in the community and congregation. For example: grief classes, caregiver classes, cooking, parenting classes, etc.

Time Required:

  • For the Chair: Church Council meets at 6:30 p.m. on the third Tuesday of each month. Voter’s Assembly meets quarterly in February, May, September and December, usually on Sunday following worship.   The Board of Christian Care meets approximately once a month. The time required for other duties varies, but can be estimated at 6-8 hours a month.
  • For the other members: Board of Christian Care meets approximately once a month. The time required for other duties varies, but can be estimated at 2-4 hours a month, depending on ones level of involvement.

 Length of Commitment: Three-year term. Each board shall stagger the terms of its members so that approximately one-third of the board members continue to serve their term when the other positions are up for election. Elections will take place during the December meeting of the Voters’ Assembly. Voters may add to the election slate from the Nominating Committee by nominating from the floor. All elections will be by ballot, and individuals will be elected by plurality. Installation will be held during worship on the first Sunday in January.

 Qualifications or Special Skills: A voting member of the congregation, a caring heart, and a desire to serve and follow through on tasks for others, especially those who are struggling financially, have mental or physical difficulties, or any other life situations that bring special challenges.

Benefits to the Volunteer: Fellowship with others on the boards and committees and the satisfaction of working together to help those in need.

 

Special positions appointed by the Board of Christian Care:

Food Pantry Coordinator to supervise collection and distribution efforts.

Board will annually appoint a LWR Coordinator who will coordinate the congregation’s annual participation in LWR.

 

Board of Education

At least 3 voting members

Goal of Position: The Board of Education is to administer all the educational ministries of the congregation, especially maintaining the Sunday school and caring for its staff, in order that opportunities for growth in Christian faith through education are available for members of all ages.

Job Description:

 

  • Administer all educational programs of the congregation to facilitate their effective functioning. These include: the Sunday school, the Adult Education Program, Vacation Bible School, and the Cradle Roll Program.   (The Youth and Adult Confirmation instruction, however, shall be administered by the Pastors in coordination with the Board of Elders and DCE. )
  • Seek to involve every member of the congregation, especially the children, in one of the congregation’s educational programs.
  • Formulate policies governing educational programs in the congregation as necessary. Such policy shall then be brought to Church Council and the voters Assembly for approval.
  • Encourage the Pastors, teachers, and other staff members in their work by word, prayer, and action. Therefore, the Board shall express concern for the spiritual, mental, and physical welfare of the staff by annually reviewing continuing education, working conditions, concerns, and making appropriate recommendations to Church Council.
  • Provide leadership in problems involving the Sunday School staff, especially if a teacher is teaching a false doctrine, living a scandalous life, willfully neglecting his/her duties, or if he/she becomes unable to perform such duties.   In such cases the Board will first talk with the teacher, the DCE, the Pastors, and the Board of Elders before taking action.
  • Board shall assist the superintendent in recruiting and training staff for the Sunday School, and shall also provide needed materials in consultation with the superintendent.
  • The Board will assist the librarian in the administrative needs of the library as necessary.
  • Coordinate with the Pastors and DCE, weekly opportunities for adult Bible study in the congregation by providing rooms, leaders, and materials.
  • At least annually, make necessary recommendations to the appropriate boards or Church Council regarding needed maintenance, improvement, or future expansion. (Currently handled by Board of Trustees)
  • Coordinate with the Pastors, DCE and Christ Care Equippers for further development and oversight of the Christ Care Ministry.

Time Required:

  • For the Chair: Church Council meets at 6:30 p.m. on the third Tuesday of each month. Voter’s Assembly meets quarterly in February, May, September and December, usually on Sunday following worship.   The Board of Education meets approximately once a month. The time required for other duties varies, but can be estimated at 6-8 hours a month.
  • For the other members: Board of Education meets approximately once a month. The time required for other duties varies, but can be estimated at 6-8 hours a month depending an individual’s level of involvement.

 Length of Commitment: Three-year term. Each board shall stagger the terms of its members so that approximately one-third of the board members continue to serve their term when the other positions are up for election. Elections will take place during the December meeting of the Voters’ Assembly. Voters may add to the election slate from the Nominating Committee by nominating from the floor. All elections will be by ballot, and individuals will be elected by plurality. Installation will be held during worship on the first Sunday in January.

Qualifications or Special Skills: A voting member of the congregation, gift of administration, spiritual maturity, and a knowledge of and dedication to doctrinally sound Lutheran (LCMS) Christian education for all ages.

Benefits to the Volunteer: Fellowship with others on the boards and committees and the satisfaction of experiencing the advancement of Christ’s Kingdom through spiritual growth of His people.

 

Special positions appointed by the Board of Education:

 Board shall recommend to Church Council a Sunday School Superintendent who will administer a year-round Sunday School Program. The Sunday School Superintendent will serve as a non-voting advisory member on the Board of Education.

Appoint a VBS Coordinator to administer a summer Vacation Bible School program.

Annually appoint a Cradle Roll Director to track children from Baptism to Sunday School age.

Annually appoint a Church Librarian to supervise and maintain the Church Library.

 

 

 

Board of Fellowship

At least 3 voting members

 

Goal of Position: The Board of Fellowship shall organize and schedule activities and events that promote Christian Fellowship.

 

Job Description:

 

  • Meet a minimum of four times annually to promote, plan, and conduct events that encourage Christian Fellowship within Redeemer Congregation.
  • Promote, plan and host the pre-service meals during Advent and Lent.
  • Promote, plan and host the meal prior to the Voters’ Assembly Meeting when requested.
  • Assist the Board of Outreach with planning and preparation for the New Member Receptions.
  • Work with the other boards, committees, and organizations should they require additional help in planning their events i.e. Thanksgiving dinner, congregational picnic, card parties, talent shows.
  • Work with the Church Office Secretary to coordinate scheduling and advertising of activities and events.

 

 

Time Required:

  • For the Chair: Church Council meets at 6:30 p.m. on the third Tuesday of each month. Voter’s Assembly meets quarterly in February, May, September and December, usually on Sunday following worship.   The Board of Fellowship meets quarterly. The time required for other duties varies, but can be estimated at 6-8 hours a month.
  • For the members: The Board of Fellowship meets quarterly. The time required for other duties varies, but can be estimated at 6-8 hours a month, depending on ones level of involvement.

 

Length of Commitment: Three-year term. Each board shall stagger the terms of its members so that approximately one-third of the board members continue to serve their term when the other positions are up for election. Elections will take place during the December meeting of the Voters’ Assembly. Voters may add to the election slate from the Nominating Committee by nominating from the floor. All elections will be by ballot, and individuals will be elected by plurality. Installation will be held during worship on the first Sunday in January.

 

Qualifications or Special Skills: A voting member of the congregation with organizational skills and food service experience.

 

Benefits to the Volunteer: Fellowship with others on the boards and committees and the satisfaction of promoting fellowship by providing meals for various events.

 

Board of Finance

At least 3 voting members and Financial Secretary

 

Goal of Position: The Board of Finance is to securely and accurately handle, count, record, and deposit all receipts of the congregation.

 

Job Description:

  • Order and distribute contribution envelopes to all communicant members and encourage their weekly use.
  • Be responsible for accurately counting, recording and depositing of all receipts at least once a week. All monetary receipts, whether counted or uncounted are to be taken directly to the bank for deposit or storage. Weekly receipt and deposit information should be shared with the Treasurer as it is received. (Decisions regarding the acceptability of questionable gifts to the congregation will be made by the Church Council.)
  • Maintain individual contribution records, a copy of which shall be given to members each quarter. A copy of the year-end contribution record should be given to members no later than January 31st of the following year.
  • Maintain strict confidentiality regarding offering records.

 

Time Required:

  • The time required varies, but can be estimated at 3-5 hours a month. Depending on availability and dedication, a particular assistant could act as a “primary”, who counts most weeks, or more like a “backup” in case commitments or absences require an alternative assistant.

 

Length of Commitment: Three-year term. Each board shall stagger the terms of its members so that approximately one-third of the board members continue to serve their term when the other positions are up for election. Elections will take place during the December meeting of the Voters’ Assembly. Voters may add to the election slate from the Nominating Committee by nominating from the floor. All elections will be by ballot, and individuals will be elected by plurality. Installation will be held during worship on the first Sunday in January.

 

 

Qualifications or Special Skills: A voting member of the congregation, attention to detail , trustworthy and ability to keep information of giving confidential.

 

Benefits to the Volunteer: Fellowship with others and the satisfaction of helping to support the mission of Redeemer Lutheran Church.

 

 

 

 

Board of Outreach

At least 3 voting members

 

Goal of Position: The Board of Outreach and Missions is to encourage and equip every member in his role as a Christian witness and involvement in the Great Commission to make disciples of all nations.

 

Job Description:

  • Coordinate all of the congregation’s formal efforts to reach out to the community and the world with the Gospel of Jesus Christ.
  • Encourage and equip members in their daily lives to serve as effective Christian witnesses.
  • The Board shall study ways to help make guests feel welcome in church.
  • The Board will attempt to make contact with every in-town visitor who does not have a church home.
  • Enlist and train callers to visit unchurched families and share the message of salvation from sin through faith in Jesus Christ.
  • Maintain a list of prospective members and invite these individuals to membership classes whenever such classes are offered.
  • Study and implement ways to reach out to the unchurched of the community.
  • Coordinate and supervise all the publicity materials and advertising efforts of the congregation.
  • Inform the congregation of the mission work of the Lutheran Church-Missouri Synod. Therefore, the Board will assist in the establishment and fulfilling of the congregation’s annual pledge to the wider work of the Synod.

 

Specific projects/tasks as of 2012:

  • Initiation and upkeep of the service registration folders and children’s coloring book bags in the narthex.
  • Scrutinize all registration sign-up sheets for visitors and those interested in more information concerning membership. Write letters to both each week inviting them back. When we call these folks we also tell them of the gifts we have for them, jar of jam, hand- made crosses and tri-fold brochures telling about our Church.
  • Train people to be greeters at the Church entrance 25 minutes before each service. Publish and distribute printed instruction sheets to each volunteer.
  • Check out the sound system ie, control panel, microphones, batteries and speakers before each service.
  • Record the entire Church service on DVD’S for our shut-in’s and distribute them the following week. This is a good opportunity for a social call with the shut-in.
  • Thursday prayer meeting with as many as 20 people in the Oasis before the Food Pantry is opened. We say a prayer together thanking Our Lord for the gifts and blessing we are receiving there and invite all the patrons to return after they have received their food for any personal private prayer. We also invite all these folks to Sunday Services and most all other Church functions.
  • Design, print and distribute approximately 90 informational posters twice a year for the entire Traverse City, Interlochen, Grawn, Kingsley, Honor and Lake Ann area businesses. Distributed VBS brochures to these areas plus the Food Pantry patrons.
  • One of our Board members has taken on the responsibility of putting on the once-a-month Interlochen Senior Citizen Luncheon in our fellowship hall. This is quite a commitment with approximately 40 to 50 attendees monthly.
  • Board members invite our visiting family, neighbors, and friends to worship with us on Sunday along with other functions such as Fun Night Classes, Lenten Fish Fry’s and Senior Luncheon’s. Board members also teach some of the Fun Night Classes.

 

Time Required:

  • For the Chair: Church Council meets at 6:30 p.m. on the third Tuesday of each month. Voter’s Assembly meets quarterly in February, May, September and December, usually on Sunday following worship.   The Board of Outreach meets approximately once a month. The time required for other duties varies, but can be estimated at 6-8 hours a month.
  • For the other members: Board of Outreach meets approximately once a month. The time required for other duties varies, but can be estimated at 6-8 hours a month depending an individual’s level of involvement.

 

Length of Commitment: Three-year term. Each board shall stagger the terms of its members so that approximately one-third of the board members continue to serve their term when the other positions are up for election. Elections will take place during the December meeting of the Voters’ Assembly. Voters may add to the election slate from the Nominating Committee by nominating from the floor. All elections will be by ballot, and individuals will be elected by plurality. Installation will be held during worship on the first Sunday in January.

 

Qualifications or Special Skills: A voting member of the congregation with a love for Christ, for the congregation, and for the lost, Christian maturity

 

Benefits to the Volunteer: The joy of reaching out and proclaiming the Gospel

 

Related Positions:

  • Annually appoint a Greeter Coordinator and assist that person in the training and scheduling of greeters for all worship services.
  • Annually appoint a Visitor Letter Coordinator who will supervise the weekly mailing of notes to worship visitors.
  • Annually appoint a Traverse Bay Area Mission Council Representative who will participate in the circuit mission efforts.
  • Board will annually appoint a Refreshment Coordinator who will facilitate the offering of refreshments by volunteers on Sunday morning.
  • Board will annually appoint a Recorded Media Ministry Coordinator, who with the help of volunteers will be responsible for the recording and distribution of weekly worship service recordings (Tapes, CD’s, DVD’s).

 


Board of Stewardship

At least 3 voting members

 

Goal of Position: The Board of Stewardship is to educate and encourage all members of the congregation to be Biblical Christian stewards in God’s kingdom by fully utilizing their time, talent, and treasures for God’s glory.

 

Job Description:

  • Annually study the Biblical principles regarding Christian Stewardship in all aspects of life, and endeavor to communicate these to all members of the congregation on a regular basis. Therefore, the Board shall encourage joyful and proportionate giving of first-fruits in response to God’s love in Jesus Christ.
  • Annually conduct a comprehensive stewardship program/process that educates on Biblical stewardship, accurately shares the ministry of Redeemer with each member, and enlists the support of each member through time, talents, and treasure.
  • Work closely with the Church Council to encourage good stewardship in carrying out its mission.
  • Recruit members of the congregation to serve as the congregation provides opportunities to serve. Therefore, the Board will work to utilize the talents of the congregation members. Update and publish the Redeemer Ministry Handbook.
  • Seek ways to effectively assimilate new members. Therefore, a member of the Board will meet with all new members to explain the aspects of Redeemer’s ministries, discuss Biblical Stewardship, and enlist their active participation in Christian service.
  • Inform the congregation of the various ways in which members may contribute to the work of the church through endowments, wills, bequests, and memorials.

 

Time Required:

  • For the Chair: Church Council meets at 6:30 p.m. on the third Tuesday of each month. Voter’s Assembly meets quarterly in February, May, September and December, usually on Sunday following worship.   The Board of Stewardship meets approximately once a month. The time required for other duties varies, but can be estimated at 6-8 hours a month.
  • For the other members: Board of Outreach meets approximately once a month. The time required for other duties varies, but can be estimated at 1-3 hours a month depending an individual’s level of involvement.

 

Length of Commitment: Three-year term. Each board shall stagger the terms of its members so that approximately one-third of the board members continue to serve their term when the other positions are up for election. Elections will take place during the December meeting of the Voters’ Assembly. Voters may add to the election slate from the Nominating Committee by nominating from the floor. All elections will be by ballot, and individuals will be elected by plurality. Installation will be held during worship on the first Sunday in January.

 

Qualifications or Special Skills: A voting member of the congregation, administrative skills, spiritual maturity.

 

Benefits to the Volunteer: Satisfaction of developing good stewards and encouraging members to discover and use their gifts in service to Christ and for the expansion of His Kingdom.

 

 

 


Board of Trustees

At least 4 voting members

 

Goal of Position: The Board of Trustees is to provide for the proper appearance and maintenance of congregation property, amply protect the congregation against loss or damage of any property, and assure the safekeeping of all historical and legal documents.

 

Job Description:

  • Coordinate all purchases, repairs, and replacements of church property and equipment.
  • Negotiate and approve all necessary service contracts for equipment owned by the congregation.
  • Make regular inspections of the congregation properties and arrange for necessary repairs.
  • Inventory all congregation property and keep an up-to-date record of such property and its approximate value.
  • Negotiate and secure adequate property and liability insurance for the congregation and annually review this coverage.
  • Annually review and make recommendations to the Church Council regarding the hiring and supervision of the custodial personnel, so that both the interior and exterior of the congregation property reflects respect and love for the Triune God. Furthermore, the Board shall provide adequate supplies/equipment to the custodians and make recommendations regarding compensation to the Church Council .
  • Carefully provide for the safekeeping of all legal documents of the congregation. A list of these documents and their location should be provided each January to the Church Council, and filed in the Church Office.
  • Work closely with the Historian, the Congregation Secretary, and the Church Office Secretary to preserve and store all historical records and artifacts of the congregation.
  • Provide for the daily security of the congregation’s property. Therefore, the Board will be responsible for the making and issuing of all keys.
  • Supervise all facilities on church property to assure their orderliness
  • Develop all policies and regulations governing the use of congregation property and have such policies approved by both the Church Council and the Voters Assembly.
  • Coordinate long-range planning for substantial property maintenance and expansion in order that necessary funding may also be planned.

 

Time Required:

  • For the Chair: Church Council meets at 6:30 p.m. on the third Tuesday of each month. Voter’s Assembly meets quarterly in February, May, September and December, usually on Sunday following worship.   The Board of Trustees meets approximately once a month. The time required for other duties varies, but can be estimated at 6-8 hours a month.
  • For the other members: Board of Trustees meets approximately once a month. The time required for other duties varies, but can be estimated at 6-8 hours a month depending an individual’s level of involvement.

 

Length of Commitment: Three-year term. Each board shall stagger the terms of its members so that approximately one-third of the board members continue to serve their term when the other positions are up for election. Elections will take place during the December meeting of the Voters’ Assembly. Voters may add to the election slate from the Nominating Committee by nominating from the floor. All elections will be by ballot, and individuals will be elected by plurality. Installation will be held during worship on the first Sunday in January.

 

Qualifications or Special Skills: A voting member of the congregation, gift of administration, ability to work with others and delegate, reliable, dedicated to the upkeep and protection of congregation’s facilities and artifacts.

 

Benefits to the Volunteer: Personal growth in leadership skills in working with others and the satisfaction of taking care of God’s property.

 

Related Positions:

 

Appoint a Congregation Historian as needed.

 

 

 

 

 

Board of Youth Ministry

At least 3 voting members and

3 baptized members between Grades 7-12

 

Goal of Position: The Board of Youth Ministry shall encourage the continued spiritual growth and active church involvement of congregation members and others in the community attending Grades 7-12.

 

Job Description:

  • Plan, publicize, and coordinate spiritual and recreational activities for the youth of the congregation. Such events will also be open to the youth of the community.
  • Keep a spiritual accounting of all youth from Grade 7 through 12 by monitoring and encouraging participation in worship, Holy Communion, Bible Class, and youth events.
  • Work with the Pastors and DCE to plan and involve youth in youth-led worship services of the congregation.
  • Utilize District and Synodical Board of Youth resources, especially through involving congregation youth in District and Synodical Youth Events.
  • Meet with parents at least annually to enlist their support and hear their concerns regarding the Youth Ministry.
  • Encourage the involvement of youth as non-voting appointees to other boards of the congregation.

 

Time Required:

  • For the Chair: Church Council meets at 6:30 p.m. on the third Tuesday of each month. Voter’s Assembly meets quarterly in February, May, September and December, usually on Sunday following worship.   The Board of Youth Ministry meets approximately once a month. The time required for other duties varies, but can be estimated at 6-8 hours a month.
  • For the other members: Board of Youth Ministry meets approximately once a month. The time required for other duties varies, but can be estimated at 6-8 hours a month depending an individual’s level of involvement.

 

Length of Commitment: One-year term.  Elections will take place during the December meeting of the Voters’ Assembly. Voters may add to the election slate from the Nominating Committee by nominating from the floor. All elections will be by ballot, and individuals will be elected by plurality. Installation will be held during worship on the first Sunday in January.

 

Qualifications or Special Skills: A voting member of the congregation, ability to develop a good rapport with youth, ability to work with parents and children, reliable and patient, gift of administration for planning programs and events.

 

Benefits to the Volunteer: You will grow in your faith as you lead others, enjoy personal relationships, and have the joy of seeing youth engaged in God’s Word and growing in their relationship with Jesus Christ.

 

STANDING COMMITTEES

 

Budget Committee

Treasurer & board chairs

 

 

Purpose: The committee shall meet at least annually to prepare the congregation’s budget for presentation to the Church Council at its November meeting and the Voters’ Assembly Meeting in December.   They shall also consider the long-range needs of the congregation and make appropriate projections and suggestions.

 

 

Executive Committee

The 5 congregational officers

 

 

Purpose: The committee shall make decisions regarding church matters on behalf of the Church Council only when the matters require immediate attention, and it is not possible for the entire council to meet.

 

The Congregation Chairman in consultation with the Church Council or the Voters Assembly, shall establish and dismiss ad hoc committees as needed and shall appoint members to serve on such committees.

 

 

Financial Review Committee

At least 3 voting members

(other than Treasurer and Board of Finance members)

 

 

Purpose: The committee will review all the financial procedures and records of the congregation and its various organizations every two years.

 

 

 

 

 

 

Music Committee

A pastor, one elder, and Director of Music

 

 

Purpose: The committee will meet periodically to review and approve all musical and lyrical content of worship, choir and dramatic presentations.

 

Specific duties as of 2012:

  • When in need of music direction and/or an organist we search not only our State of Michigan but other States for prospective choices. We interview those interested people and if they qualify we ask them to audition in our sanctuary for our Pastors and the Board of Elders. If this is found acceptable a contract is drawn up and signed by both the applicant and our church representatives.
  • We continually search for new choir members and other members of the performing arts to assist in the beautification of Our Sunday Worship Services.
  • We weekly notify each choir member and organist of time and place for the weekly practice.
  • We assist our organist in finding appropriate music and making choral copies of it for the choir.
  • We make the congregation aware of many other Christian musical offerings in our community for their personal enjoyment

 

 

 

Nominating Committee

Vice Chairman & 3 voting members

 

 

Purpose: The committee shall meet at least annually before the December meeting of the Voters’ Assembly to prepare a slate of at least one voting member for each elective position that is open.

Furthermore, they shall consult with the individual boards in filling these positions and shall publish a tentative list of nominees prior to the December Voters’ Assembly Meeting.

 

 

 

 

Personnel Committee

Vice Chairman, Treasurer, 2 Elders, 2 Board of Education members, and 2 Trustees

 

 

Purpose: The committee shall coordinate personnel policy and compensation.

 

 

 

Planning Committee

Vice Chairman, Congregation Activities Coordinator

and at least other 3 voting members

 

 

Purpose: The committee will serve to develop long-range congregational planning. It will meet at least annually with one representative from each board, and one representative from each organization associated with the congregation, to plan the next 18 months of activities on the church calendar, in an effort to coordinate meetings and church events.

 

SOCIETIES AND ORGANIZATIONS

 

All organizations or groups directly associated with this congregation shall exist to aid this congregation in its purpose (See Article II of the Constitution). All organizations shall be approved by and be responsible to the Church Council. As outgrowths of the congregation, all organizations shall be subject to the spiritual supervision of the Board of Elders. Furthermore, each organization must submit its financial records to the Financial Review Committee annually. Any organization of the congregation that ceases to exist shall forward all its assets to the congregation.

 

 

Katharine Guild

 

The Katharine Guild is open to any women member of Redeemer Congregation. It exists for the purpose of providing the opportunity for growth in faith through fellowship among the women by acts of service to the congregation, community and beyond. Examples: baptismal banners and napkins, funeral luncheons, special event luncheons, palm leaf crosses, providing funds for the purpose of purchasing items needed for the church building. The Katharine Guild serves as the parent organization of the Altar and Sewing Guilds.

 

 

 

Altar Guild

 

The Altar Guild is responsible for proper care and set-up of the altar area in preparation for worship services. Its duties include: the care of all communion ware, linens and paraments; procuring communion cups, wine and wafers; set-up for Holy Communion and Baptisms; ensuring cleanliness and order of the altar, sacristy, and baptismal font.

 

 

Sewing Guild

 

The Sewing Guild through the use of knitting, crocheting and sewing, makes blankets, afghans, quilts, and walker-bags for donation to needy families locally and/or worldwide through charitable organizations within the LCMS.

 

 


 

Additional Information for the Administrative Boards

 

  • The Congregation shall operate with the following administrative boards: The Board of Elders; The Board of Trustees; The Board of Christian Education; The Board of Youth Ministry; The Board of Stewardship; The Board of Finance; The Board of Outreach; The Board of Christian Care; The Board of Fellowship.

 

  • These Bylaws will provide only brief outlines of the membership, objectives, and responsibilities of each board.   All administrative policy and procedures established by various boards and committees which have been approved by the Church Council or Voters Assembly should be kept in the congregation’s Policy and Procedures Manual located in the Church Office, and be maintained and periodically updated by the Church Office Secretary and/or the Administrative Coordinator.

 

  • Each board will meet monthly to conduct business. Additional meetings or the cancellation of a monthly meeting will take place at the discretion of the board members. A written report of each board meeting shall be submitted to the Church Office Secretary for appropriate distribution immediately following the meeting.

 

  • Each board will elect a chairman from among its board members before the January Church Council meeting.   The chairman of each board, or his representative, will preside at board meetings, and will represent the respective board at Church Council and Voters Assembly meetings.

 

  • Each board is responsible for annually submitting, monitoring, and honoring its own budget. Each board should coordinate the establishment of compensation and benefits with the Personnel Committee before submitting recommendations to the Budget Committee or Church Council. Furthermore, each board should annually review the performance of all called, contract, or hourly workers under its supervision. Such reviews should be documented, discussed with the person, and filed. Boards may delegate the day-to-day supervision of certain workers to individual board members or other church workers.

 

  • Pastors will have advisory membership on all congregational boards and committees. The Pastors shall provide leadership to all boards and committees in all congregational matters of doctrinal teaching and practice.

 


 

Terms of Office and Election/Appointments

 

  • Only Voting Members, as defined in Article IV-C of the Constitution, shall hold elected offices.

 

  • The five Congregation Officers shall each be elected to a term of two years for a maximum of three consecutive terms. In the event that a replacement for an office holder of three consecutive terms cannot be found, the term limit restriction may be rescinded by the recommendation of the Church Council and the approval of the Voters’ Assembly during the annual election of officers, board, and committee members.

 

  • All Board Members shall be elected to serve a term of three years, except for the youth members of the Board of Youth Ministry who will be annually appointed to terms of one year. Each board shall stagger the terms of its members so that approximately one-third of the board members continue to serve their term when the other positions are up for election.

 

  • All appointed positions will be for a term of one year, except for appointments to committees which will vary. Furthermore, youth may be appointed to various boards for one-year terms as non-voting board members. Appointed positions should be filled by January 15 and ratified by the Church Council in its February meeting. It should be noted that any appointments that the Chairman makes to vacant elected positions will be for the duration of the term of that position.

 

  • Elections will take place during the December meeting of the Voters’ Assembly. Voters may add to the election slate from the Nominating Committee by nominating from the floor. Nominees for Elders will only come from the Nominating Committee after consultation with the Board of Elders, not from the floor. All elections will be by ballot, and individuals will be elected by plurality.

 

  • These Bylaws specify minimum numbers for the size of various boards. The number of actual members to be elected shall be determined by the board based upon its needs and then approved by the Church Council prior to the time of annual elections.

 

  • All elected officers and most appointed individuals will serve terms from January 1 to December 31.

 

  • Installation of elected and appointed individuals will be held during the worship service of the first Sunday in January.

 

  • The Congregation Chairman, in consultation with the boards, shall appoint members to fill vacancies as they may occur.

 


Legal Liability of Volunteer Office Holders

 

  • Those individuals duly elected or appointed to congregation leadership positions, who do not receive anything of value from this non-profit corporation (hereafter “congregation”) for serving as office holder, other than reasonable per diem compensation and/or reimbursement for actual, reasonable and necessary expenses incurred by such officer in service of the capacity as an officer, shall be deemed a “volunteer office holder” for all purposes hereunder.

 

  • A volunteer office holder shall not be personally liable to the congregation or its membership and/or members for monetary damages for any breach of the officer’s fiduciary duty except arising from or relating to: (a) A breach of the officer’s duty of loyalty to the congregation or its members; (b) Actual omissions not in good faith or the involvement of intentional misconduct or a knowing violation of the law; (c) An act in violation of the provisions of Michigan law, specifically MCLA 450.2551 (1); (d) Any transactions from which an officer may derive improper personal benefit; (e) Any act or omission resulting in liability occurring before January 1, 1994; (f) An act or omission that is grossly negligent.

 

  • The congregation shall assume all liability to any person or entity other than the congregation or its members for all acts or omissions of a volunteer office holder occurring on or after January 1, 1994.

 

  • The congregation, by adoption of a resolution in accordance with its Articles of Incorporation and Bylaws, and pursuant to the provisions of Public Act 170 of the Michigan Public Acts of 1987, shall have the power to indemnify those persons serving in the position of, or at the request of the congregation as Chairman, Officer, Trustee, Employee, or agent against expenses, including attorney fees judgments, penalties, fines, and amounts paid in settlement actually and reasonably incurred by a person in connection with any actions, suits or proceedings, formal or informal, relating to the service of said individual on behalf of the congregation if such person acted in good faith and in a manner that the person reasonably believed to be in or not opposed to the best interest of the congregation, or its members, or with respect to any criminal action or proceeding. If the person had no reasonable cause to believe that the conduct engaged in was unlawful. The congregation, through its Voters Assembly, shall have such further or other authority to indemnify officers, employees, or agents consistent with the provisions of Public Act 170, Michigan Public Acts 1987.